Google Workspace for Nonprofits is a suite of cloud-based productivity and collaboration tools that are specifically designed for not-for-profit organisations so they can do more, for less.
In this guide, we will cover everything you need to know about Google Workspace for Nonprofits, including its features, benefits, pricing, and case studies of organisations that have been successful with it.
Find out how our integration toolset can revolutionise the way your nonprofit works and supports its mission.
What is Google Workspace for Nonprofits?
Google Workspace for Nonprofits is a set of cloud-based features that are tailored to nonprofits from Google.
That suite consists of Gmail, Google Drive, Google Docs, Google Sheets, Google Calendar, Google Meet and others. Nonprofits can make the most of these tools to help them manage better, collaborate better, and do more good in the world – and for free.
As a nonprofit, you want to efficiently and effectively work across distances, and Google Workspace offers the enterprise-grade systems needed to do that, without the enterprise-grade expense.
In addition to Google Workspace, the company also provides Google Ad Grants.
It’s a fantastic means for nonprofits to receive free advertising on Google. Supported by the program, nonprofits can leverage their causes and reach new donors with a $10,000 per month ad spend. Check out our guide.
Key Features of Google Workspace for Nonprofits
1. Gmail
Gmail provides professional email services with a custom domain name, enhancing the credibility and professionalism of your nonprofit. Key features include:
- Custom Email Domain: Use your nonprofit’s domain name for email addresses (e.g., [email protected]).
- Robust Spam Protection: Keep your inbox clean and secure with advanced spam filtering.
- Generous Storage: Enjoy 30GB of storage per user, ensuring ample space for emails and attachments.
- Integration: Seamlessly integrate with other Google Workspace tools, such as Google Drive and Google Calendar.
2. Google Drive
Google Drive offers secure cloud storage, enabling nonprofits to store, share, and access files from anywhere. Key features include:
- Cloud Storage: Store all your documents, presentations, and spreadsheets in one centralised location.
- File Sharing: Easily share files and folders with team members, volunteers, and external partners.
- Access Anywhere: Access your files from any device with an internet connection.
- Collaboration: Collaborate in real-time on documents, reducing the need for back-and-forth email exchanges.
3. Google Docs and Sheets
Google Docs and Sheets facilitate real-time collaboration on documents and spreadsheets. Key features include:
- Real-Time Editing: Multiple team members can work on the same file simultaneously, seeing changes in real-time.
- Version History: Track changes and revert to previous versions if needed.
- Templates: Use pre-designed templates for reports, budgets, and other documents to save time.
- Comments and Suggestions: Leave comments and suggestions directly in the document for efficient feedback and collaboration.
4. Google Calendar
Google Calendar helps nonprofits manage their schedules efficiently. Key features include:
- Shared Calendars: Create shared calendars for teams, departments, or projects.
- Scheduling: Schedule meetings and events with ease, avoiding conflicts with built-in scheduling tools.
- Reminders: Set reminders for important deadlines, meetings, and events.
- Integration: Integrate with Gmail and Google Meet for seamless scheduling and communication.
5. Google Meet
Google Meet offers high-quality video conferencing for virtual meetings and webinars. Key features include:
- Video Conferencing: Host virtual meetings with team members, volunteers, and donors from anywhere.
- Screen Sharing: Share your screen to present documents, slides, and other materials.
- Recording: Record meetings for future reference or for those who couldn’t attend.
- Security: Benefit from robust security features to protect your meetings and data.
6. Google Forms
Google Forms is a versatile tool for creating surveys, registration forms, and questionnaires. Key features include:
- Custom Forms: Create custom forms to collect data from stakeholders.
- Data Collection: Gather valuable information quickly and easily.
- Automatic Responses: Set up automatic responses to acknowledge form submissions.
- Analysis: Analyse form responses with built-in tools and export data to Google Sheets for further analysis.
Advantages of Google Workspace for Not-for-Profits
Cost-Effective: Google Workspace for Nonprofits is at no cost, so nonprofits can focus on what they do best while saving time and money.
Better Collaboration: Tools that allow for real-time collaboration lead to better team communication and productivity.
Efficiency: Simplify workflows and reduce administrative work with integrated tools.
Availability: Tools in the cloud mean that individuals can access files and work on them from anywhere.
Security: Google’s world-class security assists in keeping sensitive information secure and achieves adherence to industry regulations.
Professionalism: Branded email domains and business-class tools lend credibility to your nonprofit.
Pricing for Google Workspace for Nonprofits
One of the biggest benefits of Google Workspace for Nonprofits is that eligible nonprofit organisations can use it for free.
This provides nonprofits with access to enterprise-scale productivity tools at no extra cost.
The basic features that you require to operate your not-for-profit are available with the free version.
For organisations that need more advanced features and storage, Google provides reduced pricing on their Business and Enterprise plans so nonprofits can use the tools they require at a price that is correct for their budget.
How to Get Started with Google Workspace for Nonprofits
- Eligibility Check: Ensure your nonprofit organisation meets the eligibility criteria set by Google.
- Application Process: Apply for Google Workspace for Nonprofits through the Google for Nonprofits website.
- Verification: Complete the verification process by providing the necessary documentation.
- Setup: Once approved, set up your Google Workspace account and start leveraging its powerful tools.
Conclusion
Google Workspace for Nonprofits provides your organisation with a full suite of productivity and collaboration tools that can help you work better together.
Nonprofits can boost collaboration, increase productivity, and reduce costs with tools like Gmail, Google Drive, and Google Meet. With the use of the tools, the orgs are able to concentrate more on their missions and create a larger impact.
If you work at a nonprofit and want your organisation to work as efficiently as possible, then try applying for Google Workspace for Nonprofits and see if it’s a good fit for your operation.